Org. Setting and Reporting
The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. The Global Division within UN-Habitat plays a central role in the implementation of the center's work programme and is responsible for inter alia; implementing the global campaigns on secure tenure and urban governance. Coordination of the center's global programmes; development of the centre's global policy capacity and outputs including international conventions, legislative guidelines norms and standards.
1. Programme Implementation Functions
A) Providing administrative and management support to the development and implementation of the programmes and projects.
b) Assists the Programme Managers in preparation of project documents and revisions ensuring they are consistent and coherent particularly with respect to financial matters and UN rules and regulations.
c) Keep abreast of the Global Divisions work plan and work closely with the Director to ensure consistency between the Global Division substantive tasks and resources available.
d) Participate in the formulation of policies, guidelines and operating procedures regarding the administrative management of the Division and the Centre as a whole.
2. Financial and Budgetary Functions.
a) Budgetary management, control and monitoring of the projects of the projects executed by the Global Division including preparation of project and divisional budgets, preparations of mandatory and budget revisions as required, approval of allotments; liaison with Global Division units and offices as required.
b) Certification of commitments and expenditure against budgets in accordance with the United Nations Rules and Regulations; Check and certify Inter-Office Vouchers; ensure accurate recording of expenditure.
c) Focal point for all financial and administrative matters in relations to UN Rules and Regulations of Global Division Staff.
3. Management/Administrative Functions
a) Supervision of Global Division staff assigned to administrative and fund management matters.
b) Maintaining liaison and co-ordination with donor representatives project staff and other partners on financial and administrative matters related to programme/project initiation and implementation.
c) Administering all contracts, consultancies, procurement requests and procedures of bid.
d) Managing personnel issues including carrying out and supporting recruitment procedures, preparing and or reviewing terms of reference for staff and consultants, staff planning, performance management and assignment of support staff.
e) Organization and administration of office matters, including office information systems.
f) Ensure efficient administration of Division office space allocation and timely procurement of equipment.
g) Advise head of Division on all financial and administrative issues including personnel.
a) Reviewing and analyzing financial and administrative aspects of the Global Division and its related activities, providing regular reports on programmes/projects financial implementation and the position of the Division.
b) Liaise with Programme Support Division and the United Nations Office at Nairobi regarding financial reporting to UNDP or other donors.
c) Undertake forward-looking assessments of the Division’s staffing and financial position.
d) Undertake any other duties and responsibilities which are within the incumbent’s expertise and experience and which can be reasonably expected from the senior PMO.Competencies
Professionalism: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.Education
Advanced university degree (MA or higher) in Economics/Development Studies, Management, Business Administration, Urban Planning, International Affairs, Public and Business Administration, international law or another field deemed relevant to Programme Management.
7 years of relevant working experience of which 5 years at the international level. Thorough knowledge of project management and of UN rules and regulations
Ability to work under pressure against deadlines and to act as a facilitator and project enabler whilst ensuring compliance with appropriate rules and procedures.
Ability to work efficiently in multi-disciplinary, multi-national team. Very good skills with computer applications e.g. spreadsheets, word-processing and databases.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
• This position is temporarily available for 6 months. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.