Qualification

i. Must have a Bachelor’s degree in Procurement and Supplies Management or a Degree in relevant area;

ii. Diploma in supplies and procurement from a recognized Institution;

iii. Must be Computer literate and demonstrate exemplary work performance;

iv. Must be a registered member of Kenya Institute of Supplies Management (KISM) or equivalent;

v. Valid license to practice procurement from KISM;

vi. An advanced Diploma Certificate from Institute of Purchasing and Supplies (CIPS) in Supplies Management or its equivalent from a recognized Institution;

vii. Demonstrates expertise in a variety of the field's concepts, practices, and procedures.

Experience:

i. Three (3) years working experience as senior officer in a reputable organization Knowledge and Skills In addition to the above requirements, an Officer must have the following key competencies;

i. Interpersonal skills including being a team player;

ii. Integrity and commitment to produce results;

iii. Proven work attitude and ability to give and take instructions;

iv. Knowledge of ERP accounting packages is desirable;

v. Ability to get on well with diverse workforce 

Main Tasks

The Officer will report to the Director in performing the following duties;

i. Manage functions of the Procurement section within a broader corporate function;

ii. Prepare procurement plans to provide a framework within which the procurement process is carried out in adherence to acceptable standards;

iii. Prepare annual budget for the supplies section for proper allocation of resources in achieving the objectives of the section;

iv. Prepare quarterly and annual procurement reports to the Public Procurement Regulatory Authority (PPRA) in compliance with legal requirement;

v. Implement internal control procedures on credit and risk management to avoid financial loss and legal exposure of the Institute;

vi. To implement E-government procurement procedures for purposes of efficiency and transparency in the procurement process.

vii. Plan, manage and coordinate all Public Procurement and Disposal Activities of the Procurement Unit in such areas as Procurement, Warehousing, Disposal of stores and equipment, Market surveys and Procurement planning, Inventory and Stock control. viii. Formulate procurement policies;

ix. Propose the membership of Procurement committees to the Accounting Officer for approval;

x. Co-ordinate internal monitoring and evaluation of the supply chain functions; xi. Observe stock levels to ensure that re-order of goods warrant initiating procurement process;

xii. Carry out the annual stock take of assets and arrange for a disposal of obsolete items of furniture and other assets in accordance to KEWI’s policy. Prepare a status report on all assets;

xiii. Authorize Internal Procurement orders and liaise with end users to ensure that the procurement meets its needs;

xiv. Carry out any other function and duties as provided under the Procurement and Disposal Act and Regulations/Manual;

Mandatory Requirements

1. Must have clearance certificate as contained in Chapter Six of the Kenya Constitution 2010:

i. Clearance Certificate from Kenya Revenue Authority (KRA);

ii. Clearance Certificate from Ethics and Anti-corruption Commission (EACC);

iii. Certificate of Good Conduct from the Kenya Police;

iv. Clearance Certificate from the Higher Education Loans Board (HELB); v. An approved credit reference bureau certificate;

vi. An approved certificate from Commission for University Education for degrees obtained outside Kenya. 

Must have a minimum of Kenya Certificate Secondary Education mean grade of C+ in or its equivalent.

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