Principal Assistant Office Administrator

Recruiter / Employer: Anti-Doping Agency of Kenya
Contract: Permanent
Salary: Confidential
Status: Expired

GRADE ADAK 5

Salaries Scale: 107,700-148,200

Duties and Responsibilities

  • organizing seminars/workshops and upgrading courses for the secretarial personnel;
  • undertaking postings and deployments of secretarial staff in the Agency;
  • coaching, mentoring, and counseling secretarial personnel;
  • drafting letters;
  • recording dictation in shorthand and transcribing it in typewritten form;
  • typing from drafts, manuscripts or recording from dictation machines;
  • processing data;
  • operating office equipment;
  • attending to visitors/clients;
  • handling telephone calls and appointments;
  • ensuring security of office records, equipment and documents;
  • effective management of office protocol and media issues; and
  • guide and supervise secretarial staff in lower grades. Parklands Plaza, 6th Floor, Muthithi Road/Chiromo Lane Junction, Westlands Phone: +254 722269584/733837385: P.O Box 66458 – 00800, Nairobi: Email – [email protected]
  • Requirements for Appointment

    For appointment to this grade, an officer must have:-

  • served for a minimum of eight (8) years in a comparable position
  • a Bachelor’s Degree in Secretarial Studies or a Bachelor of Business and Office Management or equivalent qualifications from a recognized Institution;
  •  OR

    a Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent qualifications from a recognized Institution;

    OR

  • a Bachelor’s Degree in Social Sciences plus the following qualifications from the Kenya National Examinations Council: -
  • ShorthandIII (minimum120 w.p.m.);
  • Typewriting III (50 w.p.m.)/ComputerizedDocument Processing III;
  • BusinessEnglish III/Communications II;
  • Commerce II;
  • Office Management III/Office Administration and Management III;
  • SecretarialDuties II.
  • a Certificate in Computer Applications (Windows, Ms-Word, Ms- Excel, MsAccess and Internet) from a recognized institution;
  • attended a Secretarial Management Course from the Kenya Institute of Administration or any other Government Training Institution; excellent interpersonal communication skills; and demonstrated outstanding professional competence in management of secretarial services.

    Method of Application

    Candidates interested in the above positions are expected to fulfill the requirements of chapter six of the constitution of Kenya, 2010. They must obtain and submit with their application copies of up-to-date clearance certificates from the following organizations:

  • Kenya Revenue Authority (KRA)
  • Higher Education Loans Board (HELB)
  • Ethics and Anti-Corruption Commission (EACC)
  • Directorate of Criminal Investigation (Good Conduct)
  • Credit Reference Bureau (CRB)
  • Those fulfilling the requirements of the position should submit their applications quoting the vacancy and Vacancy No. on the envelope. The application to be accompanied with a detailed c.v and all relevant testimonials stating the current position, current remuneration, postal address, telephone and email contacts.
    Applicants are also expected to provide email, telephone and postal contacts of three references. All applications should reach the Chief Executive Officer on or before 12th November, 2021.

    Applications should be addressed to:

    The Chief Executive Officer (CEO)
    Ant-Doping Agency of Kenya (ADAK)
    P.O. Box 66458- 00800 NAIROBI.

    OR

    by hand delivery during official working hours (8.30 a.m. to 5.00p.m) to the Agency’s offices at Parklands Plaza, 6th Floor Muthithi Road / Chiromo Lane Junction.

    ANTI-DOPING AGENCY OF KENYA IS AN EQUAL OPPORTUNITY EMPLOYER. WOMEN,

    PERSONS LIVING WITH DISABILITY, MINORITY GROUPS AND THOSE FROM MARGINALISED AREAS ARE ENCOURAGED TO APPLY. ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED

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