Procurement/Stores Officer

Recruiter / Employer: Safari Beach Hotel
Contract: Permanent
Salary: Confidential
Status: Expired

Job summary

Safari Beach Hotel, in South Coast Diani, is seeking to recruit a competent hotel Procurement/ Stores Officer tasked with overseeing purchases of quality supplies, their storage and distribution to the user departments.

Primary Duties and Responsibilities include: (Not limited to)

  • Compile and review all purchase requisitions.
  • Generate LPOs for authorization
  • Consistently track and communicate the status of requisitions, contracts, orders and delivery of supplies.
  • Monitors stock movements and maintains adequate stock levels as per business needs.
  • Ascertains supplies quantities, qualities and specifications upon ordering, delivery and in storage to minimize waste.
  • Assists in financial controls by providing necessary cost estimates and adhering to set budgets.
  • Updates the computerized stock controls management system.
  • Constantly updates the vendor/ supplier database and conducts market pricing surveys.
  • Maintains communication with suppliers and responds to their inquires as per Company policy.
  • Arranges for and manages all product samples.
  • Maintains accurate and orderly records of related to purchases.
  • Prepares and submits timely purchase reports to the management and delivery discrepancy reports to the accounts department.
  • Facilitates the tendering process as per Company Procedures.
  • Conduct monthly stock takes.
  • Receives and stocks goods in a manner that makes it easily accessible to identify, verify, handle and maintain the store.
  • Issues requisitioned materials to the user department.
  • Maintains the store in good sanitary state adhering to the correct stock rotation practices.
  • Controls keys and physical access to the stores.
  • Controls movement and usage of empties and takes monthly stock of the same. 
  • Any other duties as may be assigned by Management.                                                                                                                          

Qualifications & Prerequisites

  • A relevant Diploma or Degree in a purchasing/ procurement, supply chain management, or business administration from a recognized Institution.
  • At least 2 years proven experience as a procurement officer preferably in a hotel set-up.
  • Knowledge of procurement procedures and statutory requirements.
  • Excellent drafting ,numeracy and reporting skills
  • Knowledge of inventory management system- Materials Control
  • High level of integrity, keen attention to detail and the ability to work autonomously
  • Excellent record management skills
  • Aptitude in decision making and strong leadership skills

    Method of Application

    ONLY applicants who meet the above criterion need apply. Email an updated CV (With 3 professional referees) indicating the job post on the subject line to[email protected] latest by 20th October 2021. Only shortlisted candidates will be contacted for interviews. Canvassing will lead to automatic disqualification.

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