Administrative Accountant

Contract: Permanent
Salary: Confidential
Status: Expired

Job Summary:

To ensure financial transactions are accurately and completely recorded on a timely basis, Coordinating logistical and administrative support from office to field locations for effective & efficient program operations.

Qualifications and Experience:

  • Degree in Accounting / Finance, Business management or Business administration and any other related course
  • Certified Public Accountant (CPA-2)
  • At least three (3) year of relevant working experience in a similar position 
  • Team player with excellent communication skills
  • Attention to detail, problem-solving, analytical and interpersonal skills
  • High standards of ethics and values 
  • Responsibilities

    Duties and Responsibilities:

    • Assist in processing all payments.
    • Reconcile all vendors accounts as well as maintain and update the commitment database weekly. 
    • Assist in issuing program activity and travel advances to staff and follow up on retirement of the same after conclusion of activities and/or travel. 
    • Assist in banking activities for the organization.
    • Attach payment references from the bank to all payment vouchers. 
    • File all payment vouchers and journal vouchers sequentially and maintain an effective filling system in line with organizational requirements.
    • Ensure the front office, work stations, common areas, etc. are maintained, kept clean and tidy.
    • Managing booking of conference and meeting rooms and ensure the rooms are ready before scheduled use.
    • Managing the office store, requisition and distribution of supplies to staff members and all the sites that are supported by the office. 
    • Allocating work related tools to staff (phones, computers, desks, stationery) as appropriate to all staff. 
    • Managing office customer care, office bills payments and staff credit allocations. Receive visitors, answer telephones and transfer calls to the appropriate departments or staff members. 
    • Receiving and forwarding all utility bills to procurement for payment processing. 
    • Responsible for external dispatch and delivery of mails and parcels. 
    • Maintaining a routinely updated register of all fixed assets and consumables. 
    • Managing of project assets and consumables – making project heads aware of what is available in store, developing an asset inventory.
    • Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders and verifying receipts. 
    • Adopting and ensuring use of acceptable standards and tools for inventory management including asset registers, goods received notes, bin cards and goods movement forms.
    • Receiving and tagging all items delivered and maintaining an orderly system of goods storage. 
    • Maintaining delivery notes, goods received register for all supplies received and delivered to the programs. 
    • Advising the procurement department on quantities of items in the store and preparing a monthly report reflecting stocks purchased, distributed and replenished. 
    • Liaising with travel section to assist in air ticket bookings and accommodation. 
    • Receiving visitors, answer telephones and transfer calls to the appropriate department or staff member.
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