The Procurement officer will perform specific functions as mentioned in the key responsibilities and facilitate timely and efficient procurement of goods and services essential for the Bank’s operations. The Officer will ensure optimal administration services to support internal customers and business needs.
Ensure compliance to procurement process as per policy and the bank’s guidelines
Implement effective sourcing strategies to identify the most profitable suppliers and initiate business partnerships
Control spend and build a culture of long term savings on procurement costs
Ensure efficiency in the end-to-end procurement process
Conduct supplier appraisal and selection process
Effectively collaborate with demand owners/users for clarity and early influencing of specifications to meet the Bank’s objectives
Negotiate with vendors to secure the highest value for money and most advantageous terms for the Bank and close sourcing agreements/ contracts with vendors
Examine and re-evaluate existing contracts in line with performance
Conduct supplier performance evaluation and liaise with Users to close identified gaps.
Keeping procurement records (i.e purchase orders, quotations, contracts, tenders, and internal purchase requisitions etc)
Maintain an accurate and updated database ‘PO Master Track’ of all the PRs and LPOs created.
Facilitate timely preventive maintenance of bank equipments to ensure zero or minimum downtimes.
Track and report periodic key performance metrics and reports to improve effectiveness
Conduct market intelligence for supply market awareness and related trends in order to assess present, future category items availability and prices.
Provide inventory management services; monitoring, controlling and replenishing stock levels in stationery stores, kitchen stock levels; proper issuing and distribution of the same to offices and branches, inventory stock takes.
Maintaining and supervising administration services, such as Water, Courier, Cleaning, Rents, Taxi, Utilities, County licenses etc