Preparation of letters, memoranda, email, etc. to monitor progress and liaise with vendors during the entire procurement cycle; investigation and resolution of post-order problems and preparation of progress reports on procurement matters
Implementation of operational strategies within company rules, regulations, policies and strategies.
Processing of invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and informing clients.
Oral/written responses to queries from internal and external clients regarding procurement matters.
Ensure safe custody of procurement related documents such as invoices and delivery notes for purposes of reference, supplier dispute and reconciliation of accounts.
Conduct market research to identify potential suppliers suitable to fulfilling our requirement
Establishment and maintain working files on procurement activity.
Routine follow up action on procurement on behalf of the supervisor and inform supervisor of status.
Preparation of purchase orders and contracts, preparation of recurring purchase orders for contracting of services, vendor creation, maintenance of the filing system in the procurement Unit.
Inputs to the preparation of procurement plans for the office.
Identify and elaborate internal Standard Operating Procedures (SOPs) in Procurement, in consultation with the direct supervisor and office management.
Inviting and analyzing negotiated quotations.
Ensure that all supporting documents are available for audit and for review purpose;
Raise purchase orders to respective suppliers and following up with accounts team regarding payment.
Coordinate delivery of goods within specified lead time with suppliers by confirming PO, Delivery note, invoice match quality and specifications before acceptance of goods.
Coordinating with the logistics department to ensure items procured are transported with immediate effect.
A bachelor’s Degree in procurement.
3-5 years of experience.
Must have great Interpersonal skills.
Reporting writing skills.
Must display a high degree of Integrity.
Flexibility to adapt to change in priorities.
Additional certifications will be an advantage.
Method of Application
Interested and qualified candidates should forward their CV to: [email protected] using the position as subject of email.
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