Procurement Assistant

Contract: Permanent
Salary: Confidential
Status: Expired

Responsibilities:

  • Preparation of letters, memoranda, email, etc. to monitor progress and liaise with vendors during the entire procurement cycle; investigation and resolution of post-order problems and preparation of progress reports on procurement matters
  • Implementation of operational strategies within company rules, regulations, policies and strategies.
  • Processing of invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and informing clients.
  • Oral/written responses to queries from internal and external clients regarding procurement matters.
  • Ensure safe custody of procurement related documents such as invoices and delivery notes for purposes of reference, supplier dispute and reconciliation of accounts.
  • Conduct market research to identify potential suppliers suitable to fulfilling our requirement
  • Establishment and maintain working files on procurement activity.
  • Routine follow up action on procurement on behalf of the supervisor and inform supervisor of status.
  • Preparation of purchase orders and contracts, preparation of recurring purchase orders for contracting of services, vendor creation, maintenance of the filing system in the procurement Unit.
  • Inputs to the preparation of procurement plans for the office.
  • Identify and elaborate internal Standard Operating Procedures (SOPs) in Procurement, in consultation with the direct supervisor and office management.
  • Inviting and analyzing negotiated quotations.
  • Ensure that all supporting documents are available for audit and for review purpose;
  • Raise purchase orders to respective suppliers and following up with accounts team regarding payment.
  • Coordinate delivery of goods within specified lead time with suppliers by confirming PO, Delivery note, invoice match quality and specifications before acceptance of goods.
  • Coordinating with the logistics department to ensure items procured are transported with immediate effect.

Qualifications:

  • A bachelor’s Degree in procurement.
  • 3-5 years of experience.
  • Must have great Interpersonal skills.
  • Reporting writing skills.
  • Must display a high degree of Integrity.
  • Flexibility to adapt to change in priorities.
  • Additional certifications will be an advantage.

    Method of Application

    Interested and qualified candidates should forward their CV to: [email protected] using the position as subject of email.

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