Procurement Coordinator – NGO

Contract: Permanent
Salary: Confidential
Status: Expired

Our client is an NGO designed and dedicated to serving the needs of vulnerable refugee girls.  The organizations’ goal is ensuring the girls’ safety and security, long-term needs of healthcare, education, empowerment, and income generation. They seek to hire a highly qualified and efficient procurement supervisor who will provide overall supervision of the supply chain management department, and ensure coordination, formulation and implementation of supply chain management policies and strategies.

Key Responsibilities

  • To oversee the preparation of the annual procurement plan, budget proposal and coordinate its implementation as per the law.
  • To ensure that services and goods are delivered on time and are within stated specifications and standards.
  • To plan and manage all activities involved in sourcing suppliers, procurement, quality assurance, financial, logistics and delivery activities.
  • To oversee the preparation of the annual procurement plan, budget proposal and coordinate its implementation as per the law.
  • To supervise preparation and out tender bidding documents/requests for regular and specialized supplies including consultancy and outsourced services.
  • To provide professional opinions for all tenders.
  • To schedule procurement in line with the budget.
  • Provide overall supervision of the supply chain management department.
  • To provide professional opinion for all tenders to the Chief Executive Officer and ensure line managers are provided with logistical advice to ensure effective and efficient procurement.
  • To ensure that the best practices are employed in the procurement/ supply chain management.
  • To supervise preparation and out tender bidding documents/requests for regular and specialized supplies including consultancy and outsourced services.
  • To provide an oversight to the requisitions process to ensure competitive quotations for the purchases of goods: this includes facilitation of opening of tender or quotation documents.
  • To monitor usage of purchases and supplies to ensure that irregularity, duplication and wastage is minimized.
  • To advise the CEO on the constitution of tender evaluation committees.
  • To ensure that periodic stock taking, control, audit and interpreting the reports.
  • To ensure preparation and management of inventory control register.
  • To provide secretariat services to the opening and evaluation of committee of quotations or tender
  • To manage the performance of the procurement team and undertake appraisal of staff.
  • To monitor performance of supplies, goods, works and services.
  • Prequalify and maintain accurate records of the organization’s suppliers and service providers.

Skills & Qualifications

  • Bachelor’s degree in Procurement, Supplies, Logistics, Strategic Management or any other relevant equivalent disciplines
  • At least eight 8 years working experience, four 4 of which must have been at a managerial level or senior level in Procurement/ Supply Chain Management.
  • Certified member of the Chartered Institute of Purchasing and Supplies.
  • Certificate in computer applications from a recognized institution.
  • Strategic leadership course from a recognized institution.
  • Membership of a relevant professional body in good standing
  • Valid Practicing license from KISM
  • Demonstrated results in work performance
  • Must be a citizen of Kenya

How to Apply

If you are up to the challenge, possess the necessary qualification and experience; kindly send your CV only quoting the job title on the email subject (Procurement Coordinator- NGO) to [email protected] before Monday 9th August 2021.

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