Procurement Officer

Contract: Contract / Casual
Salary: Confidential
Status: Expired

Org. Setting and Reporting

This position is located in the Office of the Representative, Regional Office for Eastern Africa (ROEA) of the United Nations Office on Drugs and Crime (UNODC) in Nairobi (Kenya). The Procurement Officer will work under the overall supervision of the Representative and the direct supervision of the Programme Management Officer as well as the substantive technical and policy guidance of the Chief, Procurement Unit (PU), General Support Section (GSS), Division for Management (DM) of the United Nations Office at Vienna (UNOV) headquarters.

For more information on UNODC, please visit our website: www.unodc.org.

Responsibilities

The incumbent is expected, upon request, to support other UNODC offices and Global Programmes in the Africa and Middle East region where UNODC operates. Within assigned authority the Procurement Officer will provide the following specific duties:

•Serve as Procurement Officer and contracting expert with responsibility for the procurement of technically and legally complex actions of a wide variety of supplies and services; plan, develop and manage all procurement and contractual aspects of projects related to procurement of diverse services and commodities (e.g. information technology, specialized electronic equipment and instruments, medicines, safety and security equipment, including personal protective equipment, food goods, building maintenance materials, office supplies, furniture, etc.), taking into account local economic and other conditions; manage and support the procurement work of the Regional Office for Eastern Africa (ROEA).

•Guide, support, undertake quality assurance check and coordinate ROEA buyers and procurement Focal Points in each ROEA pillar of work by analyzing and evaluating procurement requests and ensuring appropriateness of technical specifications. Organize staff development activities and develop ROEA specific institutional procurement procedures, workflows, standards and criteria for the evaluation of goods, services, supplier capacity, etc.

•Develop and prepare complex contracts for procurement of non-routine and technologically advanced commodities or long-range services; long term agreements; issue international tender invitations; evaluate responses to tender, and make recommendations for finalization of purchases and award of contracts; sign procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepare submissions to the Contracts Committee for review and subsequent approval by the authorized official.

•Plan, develop and manage all procurement activities related to ROEA construction projects.

•Formulate strategies and design innovative solutions to resolve issues/conflicts for complex procurement projects, particularly of construction projects in cooperation with the UNODC architect, engineer and other experts. Liaise closely with the National authorities in conforming with local construction laws.

•Prepare a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.

•Establish approaches for negotiations and conduct or coordinate all phases of negotiations with all concerned parties, including the negotiation of disputes arising from contracts.

•Manage the preparation and implementation of procurement according to the rules of the United Nations Secretariat. When applicable lead the preparation of procurement to be processed by others, including the United Nations Office at Nairobi (UNON) and the United Nations Development Programme (UNDP) according to UNDP rules and regulations.

•Develop and deliver procurement related training to a wide audience, including project team, buyers and managers. Offer coaching and guidance on procurement related matters.

•Analyze and evaluate procurement requests and ensure appropriateness of technical specifications.

•Provide substantive inputs for streamlining procurement process as well as support implementation of various initiatives undertaken by the UN Secretariat.

•Develop procurement templates and prepare standard operating procedure as appropriate.

•Manage, as appropriate, the preparation of accurate and timely reports of procurement activities in ROEA.

•Monitor and manage all auditing of procurement activities ensuring recommendations are responded to appropriately and are in conformity with compliance rules.

•Perform other work-related duties as required.

Competencies

Professionalism: Has knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for highly complex and technologically advanced goods and services. Has knowledge of contract law and expertise in handling complex procurement and contract issues. Has knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing. Is able to shape and influence agreements with requisitioning units and vendors. Has ability to apply technical expertise to resolve a range of complex and/or sensitive issues/problems. Is able to develop procurement policies, procedures and new programmes. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

An advanced university degree (Master’s degree or equivalent) in business administration, public administration, commerce, engineering, law or a related field is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. A CIPS Level 4 Diploma in Procurement and Supply is desirable.

Work Experience

A minimum of seven years of progressively responsible professional experience in procurement, contract management, administration or related area is required.
Experience in using Enterprise Resource Planning (ERP) systems is required.
Experience in SAP (Umoja) is desirable.
Experience with procurement processes for construction projects is desirable.
Experience within the United Nations system or a similar international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise and a ompetency-based interview.

Special Notice

• This is a project post. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

• Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

• At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

• The United Nations is Secretariat is committed to achieving 50/50 gender balance and geographical diversity among in its staff. Female candidates are strongly encouraged to apply for this position.

• Nairobi is classified in the B category (family duty station).

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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