Dispatch Coordinator

Recruiter: Safal Group
Contract: Permanent
Salary: Confidential
Status: Active

Job information

Sectors:
Industry:
Town/City:
PROCUREMENT, FACILITIES AND SUPPLY CHAIN
PROCUREMENT, FACILITIES AND SUPPLY CHAIN
Nairobi

Job Description

MRM Mariakani is seeking to recruit a suitable individual to works as a Dispatch Coordinator in our Supply Chain Department. The position reports to the Supply Chain Officer.

Overall Purpose of the Position

Responsible for efficient planning and coordination of logistics related to exports and upcountry dispatches, maintaining proper documentation and ensuring compliance to all our operational procedures on material dispatch.

Specification

  • Ensuring that sales orders are accurately processed in the system according to customer or Sales Manager instructions.
  • Ensuring prompt issuance of pro forma invoice as per our procedures.
  • Coordinating with production planning team to ensure timely readiness and delivery of orders.
  • Coordinating payment terms in collaboration with the Sales and Finance departments.
  • Coordinating with transporters to provide trucks for loading ready material.
  • Generating Delivery Notes, Gate Passes, Loading Slips, and Invoices as per the STOs quantity / requested requirement from customer in SAP.
  • Tracking of orders until they are delivered to customers.
  • Ensuring accuracy of shipping documents.
  • Liaising with the clearing agent for border clearance and truck exit.
  • Ensuring proper record keeping of all shipping documents for audit purposes.
  • Reporting daily circulation of Local and Export order dispatches.
  • Liasing with line managers for any special dispatch requirements.
  • Proactively addressing and resolving any dispatch issues that arise.

Requirements

  • Degree in Business Management
  • Post-graduate certification in Logistics/ Transportation/ Supplies Management will be an added advantage
  • At least 5 years working experience in a similar work environment.
  • Experience with ERP programs preferably SAP
  • Proficiency in MS Office applications especially MS Excel and MS Word programs.
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