Receptionist/Admin Assistant

Job Closed!
Company:Nutrition International
Category:Administration & Office Support
Job Type:Permanent
Location:Nairobi

Job details

Key Duties and Responsibilities:

Reception;

  • Answer incoming telephone calls and take messages ensuring that communication is efficient, accurate and comprehensive.

  • Keep the reception area (and whole office) tidy and welcoming during office hours.

  • Receive and distribute mail accordingly; acknowledge receipt of all incoming mails, register the same and channel to responsible staff for action.

  • Administer outgoing documents and parcels through DHL and other courier companies.

Administration;

  • Supervise the cleaners to maintain high standards of hygiene, cleanliness and tidiness in the office.

  • Maintain the Boardroom/meeting room’s schedule

  • Manage requests for taxis for the Kenya Country office staff and NI Africa Regional Office staff and ensure all invoices are submitted to finance office for payment.

  • Coordinate and arrange travel itineraries, flights, accommodation, airport transfers, visas, travel authorizations and prepare expense reports for Regional office staff.

  • Organize staff birthday celebrations

Supervisory Responsibilities:

No supervisory responsibilities

 

Education/Professional Designations/Experience:

  • Minimum of bachelor’s degree in Business Administration or other related filed

  • A minimum of 3 years’ experience in a similar position.

Language Skills

  • Excellent communications skills (oral and written). 

  • Fluency in English both reading and writing is a prerequisite. 

Travel Requirements

No travel required from this position. 

 

Other Specific Skill Requirements:

 

  • Excellent administrative and organizational skills with the ability to handle multiple tasks;

  • Motivated individual with the ability and willingness to perform tasks with limited supervision;

  • Good interpersonal skills;

  • High level of Integrity

  • Sensitivity to confidential matters is required

 

 

 

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Administration & Office Support Nutrition International 3 weeks ago
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