Maintain inventories at the levels set by the management ensuring optimal stock levels;
Sustain efficient inventory management, raise purchase requisitions and assist user department(s) to order adequate merchandise and supplies;
Maintain proper control of stocks in & out of the store;
Maintain proper filling records of stores items;
Maintain stock re-order levels;
Accurately account for all transactions to and from the stores and reconcile the system quantity and physical stock counts;
Prepare relevant inventory monthly reports for analysis;
Identify stores inventory issues that arise with quick resolution to ensure organizational effectiveness;
Receive and inspect all incoming materials and reconcile with the purchase orders (LPO’s), documents and tracks damages and discrepancies on orders received;
Issue approved stores requisitions to departments and to branch network;
Follow up of pending stores deliveries with Procurement Department to ensure no backorders;
Ensure that all goods received agree with the purchase order specifications, quality and quantity;
Participate in quarterly stock take of inventory, analyse the variances and report accordingly;
Develop and foster good working relationships with vendors;
Observe strict adherence to the company’s Administration processes and procedures manual; and
Deliver on performance requirements as defined in the departments’ strategy map, balanced scorecard and Personal Scorecard.
Knowledge, experience and qualifications required:
Bachelor's degree in a business related field
3 to 4 years’ experience in a similar role
Knowledge of ERP (Oracle) system and/or experience would be an advantage
Strong computer and business solutions software skills
Strong analytical and problem solving skills
Learning and Researching: Rapidly learns new tasks and commits information to memory quickly; demonstrates an immediate understanding of newly presented information; gathers comprehensive information to support decision making at management level; learns from successes and failures and seeks colleague and customer feedback.
Working with People: Shows respect for the views and contributions of other team members; shows empathy; listens, supports and cares for others; consults others and shares information and expertise with them; builds team spirit and reconciles conflict; adapts to the team and fits in well.
Applying Expertise and Technology: Applies specialist and technical expertise; uses technology to achieve work objectives; develops job knowledge and expertise (theoretical and practical) through continual professional development; demonstrates an understanding of different organisational departments and functions.
Delivering Results and Meeting Customer Expectations: Focuses on customer needs and satisfaction; exhibits high standards for quality and quantity; monitors and maintains own quality and productivity; works in a systematic, methodical and orderly way; consistently achieves projects goals.
Following Instructions and Procedures: Follows procedures and policies; keeps to schedules; arrives punctually for work and meetings; demonstrates commitment to the organisation; complies with legal obligations and safety requirements of the role.
Adhering to Principles and Values: Upholds ethics and values; demonstrates integrity; accepts diversity; display individual responsibility towards the community and the environment; models the organisational values during every day interactions.