Administrative and Program Assistant

Job Closed!
Company:FHI 360
Category:Administration & Office Support
Job Type:Contract
Location:Nairobi

Job details

 

The Administrative and Program Assistant will:

  • Assist the Finance Manager and other project staff with day-to-day administration, logistics and procurement tasks.
  • Gather knowledge of organizational and departmental policies and procedures in order to communicate information involving programs, functions, and services.
  • Preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting/referring/assisting others, mail distribution, and photocopying.
  • Collects and verifies data, summarizes and reconciles information or financial data, records management, review and processing, research and inventory.  
  • Responds to staff requests for administrative support as needed. 
  • Sets up and maintain files, prepares reports, presentations and graphics, provides employees with office supplies, performs data entry, proofreads, and compiles special reports. 
  • Schedules meetings and meeting arrangements. 
  • Prepares and maintains documentation, plans, reports, schedules, databases, spreadsheets, logs, etc. to support functions. 
  • May handle special projects and execute research and data analysis tasks.

 

Qualifications:

 

  • BS/BA in public health or related field and 1-3 years relevant work experience with international               development programs
  • Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
  • Must be able to read, write and speak fluent English;
  • Excellent computers skills in MS suite
  • Prior experience in a non- governmental organization (NGO) preferred.
  • Experience in office or program administrative procedures

 

 

 

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Administration & Office Support FHI 360 1 month ago
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