At Fairmont Hotels & Resorts, our financial operations thrive with the commitment of Colleagues and Leaders who model our values of Respect, Integrity, Teamwork, Accountability and Excellence. As purchasing coordinator, your numerical and leadership skills will form a “perfect balance” in support of your team and our dynamic business.
With magnificent view of majestic Mount Kenya, the Fairmont Mount Kenya Safari Club Resort's 120 luxuriously appointed hotel rooms set in over 100 acres of landscaped gardens, offer a unique blend of comfort, relaxation and adventure. Originally the retreat of movie star and club founder, William Holden, the Club's illustrious former members have included Winston Churchill and Bill Crosby.
Summary of Responsibilities:
Reporting to the Purchasing Manager, responsibilities and essential job functions include but are not limited to the following:
Consistently offers professional, engaging and friendly service
Assist the Purchasing Manager in the day- to -day operation of the department as required
Foster and Promote positive colleague relations through an environment that encourages open communication, trust and mutual respect
Handle all administration duties such faxes, mail, phone, photocopying and office supplies
Ensure that all necessary documentation has been collected from vendors and trades prior to start of work. (i.e.: application form, certificates of insurances, etc.)
Monitor stock levels and Confer with the Head of departments to determine purchasing needs
Evaluate all Purchase requisitions to ensure accuracy in terms of quality specifications
Ensure Purchase orders are placed in a timely manner to ensure on time delivery
Expedite and track orders to ensure timely delivery.
Follow up with the suppliers when needed to confirm or change orders
Communicate status of the order from approval through delivery
Interact with the suppliers in case of delay in delivery of supplies, receipts of damaged goods or incorrect quantity of goods
Notify the Purchasing Manager and the respective departments of any order delays
Perform cost comparison and analysis
Assist in sorting specifications with the suppliers for the Purchasing managers review
Maintain updated records of invoice transfers and Suppliers contracts
Liaise with the Accounts Payable to verify and reconcile invoices with Purchase orders
Other duties assigned to you by the purchasing manager.
Previous experience in purchasing/procurement is an asset
Computer literate in Microsoft Window applications and relevant computer applications required
University/College degree in a related discipline required
Excellent communication and organizational skills
Strong interpersonal and problem solving abilities
Highly responsible & reliable with exceptional attention to detail
Ability to work cohesively as part of a team
Ability to focus attention on guest needs, remaining calm and courteous at all times
Physical Aspects of Position (include but are not limited to):
Constant standing and walking throughout shift
Visa Requirements: Eligible to work in Kenya
APPLY TODAY: Whether you're launching your career or seeking meaningful employment, we invite you to visit www.fairmontcareers.com to learn more about Fairmont Hotels & Resorts and the extraordinary opportunities that exist!