Foreign and Commonwealth Office (Policy & Political roles)
Job Description (Roles and Responsibilities)
Main Purpose of Job:
Working within the Counter Terrorism and Extremism Network (CTEN), the successful candidate will be responsible for providing administrative support to ensure the efficient running of the section and effective management of CTEN team resources. This role is an opportunity to support a high profile foreign policy priority by helping tackle terrorism in line with international human rights standards.
The successful applicant will have an interest in security and justice issues and be able to use their administrative skills to deliver in a fast paced environment.
Roles and Responsibilities (What is the jobholder expected to achieve?):
Provide administrative and clerical support to the team in order to ensure effective and efficient operations
Support the Head of the CTEN through effective diary management and by facilitating travel and meeting requirements
Oversee the CTEN’s operational budget by monitoring expenditure, collating forecasts, processing expense claims and reviewing all purchasing requests to ensure audit procedures are followed correctly
Organise official incoming visits and events for the CTEN section, including drawing up programmes, arranging transport, hotel bookings, etc.
Provide project support to Programme Officers in all administrative aspects of project management
Act as the key contact point within the team for IT, technical, human resource and operational requests
General office management including printing, photocopying, filing, supervision of cleaning, etc.
Essential qualifications, skills and experience
Ability to plan ahead and prioritise effectively
Excellent IT skills with a working knowledge of Microsoft Outlook, Word and Excel
Experience of budget management including monitoring spend and processing invoices
Ability to produce clear and accurate work with attention to detail
Strong communication skills
Ability to meet deadlines in a fast paced environment
Ability to work independently and use initiative to solve problems
Can support colleagues when under pressure and able to contribute to cross-team working
A flexible and proactive approach
Previous experience as a PA
Previous experience in project management
Seeing the Big Picture, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
22 August 2018
Type of Position
Type of Post
British High Commission
Starting monthly salary (KES)
144,401 full time 36.25 hours per week ( if working part-time, salary will be prorated)
1 November 2018
Other benefits and conditions of employment
Learning and Development Opportunities:
The Foreign and Commonwealth Office offers all its employees the opportunity to pursue a City and Guilds Diploma through the Diplomatic Academy.
The Regional Learning and Development Team visit Nairobi regularly to provide training courses to further personal development.
This role is open to applicants willing to cover a full time position (36.25 hours per week) as well as applicants who wish to work part time (from a minimum of 70% of full time hours - equivalent to 25 hours per week - based on a prorated salary). This will be discussed & finalised upon appointment of a successful candidate.
The role will also allow for a flexible working scheme during the normal office working hours. The job holder will be able to discuss and decide working hours/days following the appointment.
The role is based at the British High Commission offices in Nairobi, and occasional working from home may be allowed with line manager approval.
This is a 17 months Fixed term contract position
Due to the nature of the role it is necessary that applicants be security cleared to LE CONFIDENTIAL, or demonstrate that they can easily obtain such clearance. Clearance can normally only be obtained by UK nationals [not Kenyan dual nationals] with at least 3 years residence in the past 10 years in the UK, USA, Australia, Canada, New Zealand or EU. Nationals of the latter five may also be able to get clearance, although not if they are Kenyan dual nationals. Such candidates must have a traceable history over the last 5 years
Please complete the application form in full as the information provided is used during screening.
Please check your application carefully before you submit, as no changes can be made once submitted.
The British High Commission will never request any payment or fees to apply for a position.
Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit
Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.