The successful person will be required to do the following duties and responsibilities:-
To assist the Documentation Manager in vetting and verifying all documents and ensure adherence to relevant regulations
Ensure compliance with documentation needs through client and research collaboration, assign resources and update management on projects
To maintain adherence to the company’s policy in enhancing client relations through communicating and informing them on the status of their needs
Assist the Documentation Manager in overseeing issuance of completion documents by generating a periodic tracking reports. i.e. weekly and monthly
Assist in following up and tracking legal documents and external correspondence and ensure all legal documents are free of error
Exhibit professional conduct in performing day-to-day tasks thus promoting good ethics
Train, mentor and guide new staff on improving efficiency and evaluate their performance regularly.
Delegate documentation and assist in assessment and delivery
Assist in developing a document management system that increases document accessibility to staff and to clients/customers when needed
To help in archiving documents and materials logically and accurately for future use
Update customers’ register for all our clients who have our projects
Coordinate with different departments to achieve end results, convey these to management, and develop new documentation and distribution ideas and thought processes
Improve quality consistently through discussions with clients, marketers and the management
Identify and apply new communication trends appropriately to business.
Assist in drafting, implementing and improving the company documentation policies
Perform any other duties as may be assigned by management from time to time.
Required skills, knowledge and experience:-
Bachelor’s degree in Information Science, Business Management or a related course of study
Have a minimum of 5 years’ experience in a similar position
Good team working and management skills
Have the ability to prioritize, manage time well and multitask
Strong interpersonal, communication and customer service skills
Excellent presentation and report writing skills
Proficiency with specific software, such as document management systems and/or customer relation management programs
Strong IT skills and familiarity with the use of databases
Ability to work independently with better result output
Must be a person of high integrity and confidentiality
How to Apply
Applicants who meet the above criteria are required to send their applications to [email protected] by 30th June 2018 with “ASSISTANT DOCUMENTATION MANAGER” being the subject of the email with detailed CV names & addresses of three referees. Only shortlisted candidates will be contacted.