Support recruitment processes, including developing and posting vacancy announcements, tracking and reporting on recruitment processes, screening and short-listing applications, preparing interview schedules, and assisting with background screening and reference checks for final job candidates.
Administer HR policies, including employee terms & conditions of service, salaries and benefits, employment contracts, leave records etc. Administer the organization medical scheme and pension / provident fund.
Ensure complete and up-to-date employment documentation and confidential handling of employee information. Ensure all required employee documentation is obtained, correctly filed, and updated as necessary. Ensure all employees are in receipt of critical HR documents, including a current contract, employee handbook, and job description.
Prepare offer letters and employment contracts for new employees, and track contract expiry dates for renewal. Ensure any changes in an employee’s status are adequately documented.
Support the orientation and onboarding of new employees, including preparing an orientation schedule and welcome package, orienting staff regarding employment conditions, registering staff for benefits schemes, and ensuring new staff have appropriate workspace and resources.
Education & Experience
Bachelor’s degree, diploma or professional certification in human resource management, business, organizational development or a related field.
2-3 years of previous human resource management experience at assistant or officer level.
Experience gained in international non-profit sector preferred.
Knowledge, Skills & Abilities
Strong verbal and written communication skills, and active listening skills.
Understanding of the sensitivity and confidentiality of the HR function.
Strong interpersonal and team building skills.
Ability to manage a large and variable workload, ensuring timely and accurate completion of assigned work.
Excellent skills in databases, word processing, spreadsheets.
Integrity, objectivity, and the ability to gain the trust and respect of peers
Fluency in English and at least one foreign language.