Assistant Office Administrator III J/G ‘H’ (4 Posts)

Job Closed!
Company:Kilifi County government
Category:Administration & Office Support
Job Type:Permanent
Salary:Ksh. 22,380 – 27,680 p.m.

Job details

The Assistant Office Administrator I will be accountable for the following duties and responsibilities:

  • Taking oral dictation; using e-office to research and process data
  • Operating office equipment
  • Attending to visitors and clients
  • Handling telephone calls
  • Coordinating schedules of meetings and appointments
  • Ensuring security of office records, equipment and documents, including classified materials
  • Preparing responses to routine correspondence
  • Managing office protocol and etiquette
  • Managing petty cash
  • Monitoring procedures for record keeping of correspondence and file movements
  • Maintaining an up to date filing system in the office,
  • Coordinating travel arrangements
  • Handling customer inquiries and complaints
  • Establishing and undertaking any other office administrative services duties that may be assigned.

Requirement for Appointments

  • Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English or Kiswahili Language or its equivalent qualification from a recognized institution
  • Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) OR
  • Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects:
  • Shorthand II (80 w.p.m.)
  • Typewriting III (50 w.p.m.)/ Computerized Document Processing III
  • Business English II/ Communications I
  • Commerce II
  • Office Practice II
  • Office Management III/Office Administration and Management III
  • Secretarial Duties II
  • Certificate in computer applications from a recognized institution
  • Shown merit and ability as reflected in work performance and results.

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Administration & Office Support Kilifi County government 9 months ago