Objectives of the Programme and the immediate Strategic Objectives
The mission of WHOâ??s Health Emergencies Programme (The Programme) is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations.
The Management & Administration Department of the Health Emergencies Programme is responsible for effective management and administrative support for the emergencies programme and for ensuring that WHO emergency operations are rapidly and sustainably financed and staffed. This consists of the provision of high-quality, predictable administrative services (i.e. HR, Finance, work planning, grant management) to the Emergency Programme, including during emergency response, as well as effective monitoring of (and compliance with) SOPs, leading to continuous improvement and business process excellence.
Organizational context (Describe the individual role of the incumbent within the team, the guidance and supervision received and training or briefing provided to others)
The incumbent works under the supervision of the Administrative Officer and the general supervision of the WHE hub lead. The Administrative Officer identifies trips/assignments. The incumbent has some flexibility for planning and scheduling routes. Manuals available for use are Traffic instructions/street plans; WR/Operations Officer directives/instructions; and Vehicles maintenance manual.
Summary of Assigned Duties (Describe what the incumbent has to do to achieve main objectives)
Under the direct supervision of the Administrative Officer, the incumbent performs the following duties\:
Drives office vehicles to provide transportation of authorized personnel and delivery and collection of mail, documents and other items;
Meets official personnel at the airport and facilitates immigration and customs formalities as required;
Responsible for the day-to-day maintenance of the assigned vehicle, checks oil, water, battery, brakes, tires, etc;
Performs minor repairs and arranges for other repairs, regular servicing and ensures that the vehicle is kept clean;
Logs official trips, daily mileage, gas consumptions, oil changes, greasing, etc.;
Ensures that the steps required by the rules and regulations are taken in case of involvement in an accident;
Performs other duties as may be required.
Describe the core, management and leadership competencies required - See WHO competency model - list in order of priority, commencing with the most important ones.
1. Communicating in a credible and effective way
2. Producing results
3. Knowing and managing yourself
Functional Knowledge and Skills
Describe the essential knowledge and the skills specific to the position.
â?¢Knowledge of driving rules and regulations of the country and skills in minor vehicle repair;
â?¢Ability to read, write and understand instructions in the working language and
â?¢An ability to write a concise and faithful report of accidents.
Essential\: At least Junior Secondary School education and a valid driverâ??s license of Kenya.
Desired\: Certificate in mechanics
Essential\: at least two years working experience as a driver and a safe driving record.
Desirable\: UN experience would be an advantage
Expert in English or French Knowledge required.
Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.)
Basic word processing or other software packages.
Formal or self-training in the use of standard office software.
Work might require driving for long periods, lifting pouch bags, some of which are over 25 kgs and also driving subject to weather and traffic risks.
This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
WHO has a mobility policy which can be found at the following link\: http\://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
Applications from women and from nationals of non and underrepresented Member States are particularly