Human Resource & Administration Manager

Job Closed!
Company:Save the Children International
Category:Human Resources
Job Type:Contract
Salary:Ksh. Not mentioned
Location:Nairobi

Job details

SCOPE OF ROLE:
Reports to: Director of Human Resources, Administration and IT

Staff directly reporting to this post: Administrative Officer and HRIS Administrator. The job-holder will provide technical HR support to Field HR Officers/Coordinators.

Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country. In 2016, Save the Children established a new project office in Madagascar whose operations are managed by the Kenya CO. In total, we employ over 280 staff in both countries and had an operating annual budget in 2017 of approximately US$17.5million

KEY AREAS OF ACCOUNTABILITY:

Human Resource

  • Proactively support the wider organisational agenda, including implementation of global HR projects and initiatives including the HRIS system, Diversity & Inclusion Policy for staff.
  • Develop people management capability through active partnership with all line managers in identifying training needs and designing appropriate training and capacity building initiatives.
  • Support the Director for HR, Admin and IT (HRD) to develop and motivate Nairobi and field based HR staff to provide a first –rate transactional HR service to clients, particularly on recruitment, payroll, leave entitlements and routine employment matters.
  • Contribute to the development and review of HR policies, procedures, guidelines and business processes, to ensure that everything we do is efficient, cost effective and legally compliant.
  • Carry out the responsibilities of the role in a way which reflects Save the Children’s commitment to safeguarding children in accordance with our Code of Conduct and Child Safeguarding Policy.
  • Manage performance of direct reports in line with the Develop to Perform approach.


LEARNING AND DEVELOPMENT

  • Partner with line managers to identify training and development needs within the organisation through a gap analysis of strategy and the current skills set, job analysis, performance appraisal, and regular consultation with the HRD;
  • Lead in the development of an annual L&D Plan for the Country Office to address L&D needs as identified in performance conversations;
  • Design and deliver quality training programmes in consultation with the cross functional team as guided by the staff L&D Plan and SCI “How to” Guides;
  • Track and report on the Learning and Development budget.
  • Work with HR team and line managers to track, evaluate and report on training outcomes.
  • Support line managers and trainers actively addressing learning gaps by solve specific training problems, through coaching (on a one-to-one basis) or in groups;
  • Keeping up to date with developments in training through networking with the Learning and Development focal persons in the region, reading relevant journals, going to meetings and attending relevant courses;
  • Promote E- learning in the Country Programme and ensure registration of candidates onto the platform.
  • Researching new technologies and methodologies in workplace learning and presenting this research.


Child Safeguarding

  • Support the HRD in monitoring the implementation of the child safeguarding(SC) policy, with an emphasizes on ensuring CS is embedded in all recruitment processes.

Administration

  • Oversee office utilities to ensure efficient and cost effective systems are in place and are in compliance with SCI standard operating procedures.
  • Manage administration unit staff to ensure effective management of office premises and facilities, general programme equipment, travel and accommodation and ensure these are secure and efficiently utilised.
  • Review and all relevant contracts and leases before signature by relevant SMT member.
  • Regular review of General Programme Equipment Register.
  • As a member of the Occupational Health and Safety Committee, work with the committee to ensure implementation of the ToR for the Committee and compliance with Health and Safety regulations on safety of staff and assets.


QUALIFICATIONS AND EXPERIENCE

  • A first Degree in Human Resource Management in Social Sciences or relevant field.
  • A post-graduate Diploma in Human Resource Management.
  • Must be a practising member of the Institute of HR Management of Kenya.
  • Minimum 7 years’ experience as HR generalist, with at least 2 years in a manager role.
  • Strong knowledge and experience of generalist HR issues, including Kenya Employment Law, recruitment and selection, interpretation and application of policies and procedures, restructuring, reward and employee relations.
  • Experience in directly managing HR teams.
  • Proven ability to influence and negotiate at senior levels and build capacity of managers and management teams.
  • Experience in managing disciplinary a grievance issues, mentoring and coaching HR staff and other managers to handle such cases.
  • Strong customer and quality orientation; solution –focussed and confident in operating in a changing environment.
  • Excellent communication skills (Verbal and Written), with the ability to provide clear effective advice on a range of HR issues.
  • Excellent presentation and facilitation skills.
  • Strong team player, collaborative and capable of building effective relationships across all levels
  • Proficiency in Microsoft Officer products (Word, Excel, Outlook, PowerPoint) and ability to use the internet to obtain data and reference materials.
  • Comply with the requirements of Save the Children’s Safeguarding Policy and other Global Policies.
  • A commitment to promoting diversity and equality of opportunity in employment and an empathy with SCI values and objectives
  • A willingness to travel occasionally to field area offices.
  • Strong results orientation, with the ability to challenge existing mind-sets
  • Problem solving and risk mitigating skills
  • Fluency in English, both verbal and written
  • Commitment to Save the Children values

For more information, visit; https://kenya.savethechildren.net/jobs/job-details/373

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