CONFERENCE AFFAIRS OFFICER, P4

Job Closed!
Company:United Nations Office at Nairobi
Category:Other
Job Type:Permanent
Salary:Ksh. Not mentioned
Location:Nairobi

Job details

Under the general supervision of the Chief, Planning and Coordination Section, the incumbent will be responsible for the following: Responsibilities

Conference Management:
A) Initiating and coordinating actions covering conference services activities, including planning, scheduling, organizing, recruitment, conference venues assessment, facilities usage optimization, coordination of services of meetings and conferences including documentation and follow up actions.

B) Providing advice to substantive secretariats and Governments with respect to UN policies and practices for conferences held away from established headquarters and host Government Agreements.

C) Reviewing meetings and conferences requirements and official entitlements of UN bodies including documentation.

D) Leading, overseeing and coordinating the preparation and implementation of the calendar of meetings and conferences under UNON’s responsibility and related budget. General Administration:
i) Implementing, coordinating and monitoring conferences’ support services, including in liaison with the heads of the responsible functions, interpretation, documentation workflow, procurement of supplies and services; transport, travel, communications and information technology support; and provision of local utilities and service requirements.
ii) Assist in the supervision of the meetings planning and co-ordination team; providing advice on conference management and administration.
iii) Preparing statistical data and reports on services and resource mobilization for conferences and meetings.
iv) Performing other duties as may be required.

Competencies

Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, social sciences or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years of progressively responsible experience in public relations, conference services, international outreach events organization or inter-governmental conference organization and management.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Fluency in another UN language will be a definite advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise including a competency-based interview.

For more information, visit; https://careers.un.org/lbw/jobdetail.aspx?id=91481

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Other United Nations Office at Nairobi 6 months ago
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