Chief Manager - Procurement

Job Closed!
Company: United States International University - Africa
Salary:Ksh. Not Mentioned

Job details

Key Responsibilities

  1. Maintain and continually update standing lists of registered suppliers required by the university;
  2. Prepare tender documents to facilitate fair competition and in compliance with the best practices as related to format for tender documents;
  3. Prepare, publish and distribute procurement opportunities including invitations to tender, request for quotations and proposals, prequalification documents and invitation for expression of interest;
  4. Coordinate the receiving and opening of tender documents;
  5. Submit shortlists and lists of pre-qualified tenders for approval;
  6. Issue procurement documents to candidates;
  7. Propose the membership of the evaluation committee for consideration and appointment;
  8. Coordinate the evaluations of tenders, quotations and proposals;
  9. Recommend for consideration the negotiation of a procurement by the evaluation committee where negotiations are allowed and participate in negotiations;
  10. Prepare and publish tender awards;
  11. Ensure contract documents are prepared in line with the award decision;
  12. Prepare and issue debriefing letters;
  13. Communicate all contract variations and modifications to the Divisions of Legal Services and Company Secretary for drafting of contracts;
  14. Maintenance and archiving of the procurement documents and records for the required period;
  15. Provide information, as required for any investigation to debar a tender or contractor;
  16. Act as a secretariat to the evaluation, inspection and acceptance committee;
  17. Monitor contract management by user departments to ensure implementation of contracts in accordance with the terms and conditions of the contracts;
  18. Report any significant departures from the terms and conditions of the contract to the Vice Chancellor and the Director/Legal Services and Company Secretary;
  19. Prepare consolidated procurement plans in consultation with the Management Board;
  20. Coordinate internal monitoring and evaluation of the procurement and supply chain function;
  21. Carry out market surveys to inform the placing of orders;
  22. Conduct periodic and annual stock taking;
  23. Certify the invoices and vouchers to facilitate processing of payment to suppliers;
  24. Recommend extension of the tender validity period;
  25. Verify that the available stock levels warrant initiating a procurement process;
  26. Develop the standard operating procedures for procurement and other related manuals;

Educational Qualifications and Professional Experience

  • A graduate degree in Supplies Management from an accredited university;
  • An undergraduate degree and Diploma in Supplies Management from an accredited university;
  • Served as Senior Procurement Officer for a minimum of 8 years;
  • Deep knowledge of supply chain management, procurement, inventory management and logistics best practices;
  • Experience with inventory management systems and/or Enterprise Resource Planning Systems (particularly SAP).

Personal Attributes & Competencies

  • Shown merit and ability as reflected in work performance and results.
  • Confidentiality and Integrity;
  • Proficiency in Computer Applications;
  • Team player with excellent interpersonal skills;
  • Relationship Builder & Effective Negotiator;
  • Good Communication Skills;
  • Self-Motivated;
  • Attention to Detail;
  • Adaptability and Reliability

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Procurement United States International University - Africa 1 year ago