Procurement Associate

Job Closed!
Company:Innovations for Poverty Action

Job details


Coordinate Supply Chain

  • Seek to provide an enabling supply chain environment that meets the utility of time form, place and possession.
  • Supervise procurement and delivery of goods and services (to include consultants) required by IPA and ensure compliance to IPA procurement policy.
  • Oversee the general implementation and continuous refinement of IPA’s procurement systems by contributing to any procurement policy updates to include identification of controls that will reduce/eliminate opportunities for Fraud

    Manage all Leases
  • New Field office set-up; selection of appropriate sites, coordinate with admin and IT in setup – procuring furnishes, network cabling etc. lease negotiations.
  • Lease tracking to ensure rental costs are accrued to projects monthly.
    Act as main contact with Legal on all lease contractual matters; new leases, renewals, notices etc.

    Maintain Asset / Inventory register
  • Coordinate the issuance of IPAK assets / Inventories and document the same via the IPAK asset / inventory register as per set monetary threshold.
  • Update the register for any status changes for each inventory to include disposals, project transfers, loss or damage.
  • Alert the FPM and CD on any IPAK property misuse, loss/theft.
  • Ensure all Assets/Inventories that meet set monetary value are placed under insurance with a credible service provider.

    Team Management;
  • Supervise, mentor and develop the procurement assistants to ensure their annual objectives are synchronized the department with a target to contribute to IPAK long term objectives.

  • Ensure all procurement related files are securely and accurately filled to facilitate ease of retrieval on demand.

  • Together with Finance department, submit a monthly report on supplier aged balances to the FPM and CD for review at close of each financial month.
  • Submit a quarterly supplier service report to the FPM and CD, to include supplier performance data, complaints and any supplier deviations from agreed terms.

  • Degree in Procurement and/or supply chain management.
  • A postgraduate degree in the same field, though not a prerequisite, will be an added advantage.
  • Higher/Advanced diploma in procurement and/or supplies chain management or its equivalent.
  • An active member of the Kenya Institute of supplies Management, additional CIPS (K) certification will be a strong added advantage.
    Demonstrated knowledge of the Public
  • Procurement & Disposal Act (PPOA) plus Federal acquisition regulation(FAR)
  • At least 5 years of work experience in supplies.
  • Previous experience in providing remote support is highly desirable
  • Flexible, motivated and ability to persistently drive issues to closure
  • Ability to operate in a dynamic environment and communicate with various levels of staff.
  • Strong work ethic, team player and demonstrated experience in supervising junior staff.

    How to apply

    Interested candidates should apply online by 23rd March, 2018

click here to apply;

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Procurement Innovations for Poverty Action 1 year ago