Seek to provide an enabling supply chain environment that meets the utility of time form, place and possession.
Supervise procurement and delivery of goods and services (to include consultants) required by IPA and ensure compliance to IPA procurement policy.
Oversee the general implementation and continuous refinement of IPA’s procurement systems by contributing to any procurement policy updates to include identification of controls that will reduce/eliminate opportunities for Fraud
Manage all Leases
New Field office set-up; selection of appropriate sites, coordinate with admin and IT in setup – procuring furnishes, network cabling etc. lease negotiations.
Lease tracking to ensure rental costs are accrued to projects monthly.
Act as main contact with Legal on all lease contractual matters; new leases, renewals, notices etc.
Maintain Asset / Inventory register
Coordinate the issuance of IPAK assets / Inventories and document the same via the IPAK asset / inventory register as per set monetary threshold.
Update the register for any status changes for each inventory to include disposals, project transfers, loss or damage.
Alert the FPM and CD on any IPAK property misuse, loss/theft.
Ensure all Assets/Inventories that meet set monetary value are placed under insurance with a credible service provider.
Supervise, mentor and develop the procurement assistants to ensure their annual objectives are synchronized the department with a target to contribute to IPAK long term objectives.
Ensure all procurement related files are securely and accurately filled to facilitate ease of retrieval on demand.
Together with Finance department, submit a monthly report on supplier aged balances to the FPM and CD for review at close of each financial month.
Submit a quarterly supplier service report to the FPM and CD, to include supplier performance data, complaints and any supplier deviations from agreed terms.
Degree in Procurement and/or supply chain management.
A postgraduate degree in the same field, though not a prerequisite, will be an added advantage.
Higher/Advanced diploma in procurement and/or supplies chain management or its equivalent.
An active member of the Kenya Institute of supplies Management, additional CIPS (K) certification will be a strong added advantage.
Demonstrated knowledge of the Public
Procurement & Disposal Act (PPOA) plus Federal acquisition regulation(FAR)
At least 5 years of work experience in supplies.
Previous experience in providing remote support is highly desirable
Flexible, motivated and ability to persistently drive issues to closure
Ability to operate in a dynamic environment and communicate with various levels of staff.
Strong work ethic, team player and demonstrated experience in supervising junior staff.
How to apply
Interested candidates should apply online by 23rd March, 2018