High Level Executive Administrator

Job Closed!
Category:Administrative and Clerical
Job Type:Permanent
Salary:Ksh. Ksh 100,000- 150,000
Location:Nairobi

Job details

Job Duties and Responsibilities

  • Provide assistance to the local network board
  • Manage the membership database
  • Prepare all PR and marketing materials
  • Keep all members informed through email communications
  • Send information to prospective members
  • Promote the Business Network’s benefits, services and opportunities to members
  • Update the network’s profile and member profiles
  • Act as liaison between the local and Global networks
  • Maintain communications through bulk mailings, faxes, emails and press releases
  • Act as main point of communication between the members and the board
  • Answer member inquiries by phone or email
  • Office management – order supplies to ensure office is well stocked and all equipment is in good working order
  • Coordinate meetings between members and members of the board
  • Monthly board meeting administration, logistics (meeting space, attendance, meeting minutes, board accountability, materials)
  • Create and communicate with the members through monthly newsletters
  • Inform members of monthly learning and recruitment events and post on the website
  • Update Monthly Status Report and submit to the Global network
  • Event organizing, logistics support (recruitment, learning, social, Secure venue, date, time, posting event on websites, Coordinate speaker, photographer, catering Create and send event invitations , Coordinate event registration Create name badges for members and sponsors)
  • Set up, coordinate, and track payments from members attending the events
  • Update speaker database on the website. Collect speaker evaluations
  • Track event attendance
  • Know the yearly calendar and budget as far out as possible for each event
  • Attend Global Leadership Conferences with the board
  • Assist in membership renewal process
  • Track members renewals
  • Inform the Global office of any wire transfers or payments that are pending
  • Assist the board in replacing outgoing members

Knowledge & Qualifications

  • Diploma/ Degree in Business/ PR/ Communications
  • Minimum of 5- 7 years working experience in a busy position as an executive assistant
  • Preferably Experience as a HIGH LEVEL Assistant or Administrator
  • Individuals who have worked for multi-nationals and international Organizations are preferred
  • Must be willing to work flexible hours; some nights and weekends are required.
  • Computer proficient; strong knowledge of office equipment use;
  • Computer software experience; word processing; experience working with spreadsheets; data base applications; email and internet use.
  • Must have good report writing skills
  • Must be absolutely polished in presentation
  • Strong communications skills are a must.
  • Must possess strong office and people management skills
  • Individuals of integrity and open minded

If you are up to the challenge, posses the necessary qualification and experience, please send your CV only quoting the job title on the email subject (High Level Executive Administrator- Ksh 100- 150K) to [email protected]    before 25th April,  2014

P.S Kindly indicate your Current/Last Salary on your CV.

N.B: We do not charge any fee for receiving your CV in our database nor for interviewing

Only candidates short-listed for interview will be contacted.

The Recruiting Manager
Corporate staffing Services
Nabui House, 3rd floor, Westlands. (Next to Unga House

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Administrative and Clerical 5 years ago