Our client, in logistics and distribution company is looking to hire a competent Fleet Assistant whose responsibility is to manage the company fleet and make sure all the drivers and riders adhere to fleet policies and procedures.
DUTIES AND RESPONSIBILITIES
Ensuring that all fleet users are respecting the company fleet policy and are reporting any infringements to the respective policy, in which case the proper disciplinary procedure is followed
Support in the preparation of draft budgets, forecasts, plans and requirements for all fleet acquisition, operation, maintenance and repair requirements as per identified needs.
To plan and schedule daily, weekly, monthly, quarterly and fleet service, maintenance and repair works as per SOPs and fleet manuals with the Fleet Maintenance Company.
To maintain and keep up-to-date records of all transport activities e.g. fuel consumption, mileage covered by fleet, overtime sheets etc.
Oversee all repairs and services of motor cycles and motor vehicles by the contracted garages in order to ensure that the fleet is available, reliable and safe for use.
Ensure adequate insurance is provided for the fleet and liaise with HRM/Finance department to ensure that all renewals are made on time; organise vehicle inspections on a timely basis and ensure timely replacement of expired stickers.
Ensure all accidents are reported to the Police, insurance and management, follow up to completion/resolution and, represent the company in court cases arising from accidents and maintain accurate and up to date accident records.
Monitor consumption of fuel, consumables and spares, identify opportunities for cost saving and enhanced efficiencies and ensure accurate and up to date records are maintained.
Maintain safe custody of all fleet keys including spare keys, safe keys and office keys.
Ensure that all Drivers and Riders have valid and up to date driving licenses.
Liaise with the HRM to plan and schedule training for Drivers, Riders and other staff in the team as may be necessary.
Liaise with the police department and insurance company, when accidents involving the company cars, vans or motorbikes take place, ensuring that the proper procedure is followed, in compliance with Outlook Fleet Policy and Kenyan Law
Ensure all cars are equipped and maintained with the required accessories, in compliance with Outlook Fleet Policy and Traffic law
Contribute whenever required, to the up-date and improvement of the company fleet policy
Facilitating provision of fuel cards to staff
Reporting all incidents involving the vehicles and motorbikes to the HRM
Monthly generation of fleet reports on fuel and maintenance costs, and an analysis thereof to facilitate decision making
Ensure that the motor vehicles checklist is ticked by all the drivers every morning
Source, manage and recommend fleet service providers such as mechanics, spare parts e.t.c
JOB KNOWLEDGE/ SKILLS/ EXPERIENCE
Must have a K.C.S.E. certificate with a Minimum of a C (plain)
Vocational training in automotive service technology or Fleet Management & Transport Logistics.
Knowledge of statutory and regulatory requirements related to the use and management of vehicles/ fleets
A minimum of a Diploma/certificate in the field of administration will be an added advantage;
Two years of proven experience in managing a large fleet of vehicles and motorbikes, including management of drivers ‘pool;
Training and/or experience utilizing computers, including word processing and spreadsheet;
• Knowledge in vehicles mechanics including an ability to study technical manuals and experience in Four Wheel Drive vehicles;
Ability to generate reports weekly, monthly, quarterly and annually
Computer literate with proficiency and experience in using email applications and Microsoft applications such as Word and Excel
Has planning and organizational capacity
Has a strategic perspective
Administrative and organizational skills
Ability to prioritise, plan, organise own work and multi-task
Ability to work with minimal supervision
Proactive, flexible and initiative in resolution of problems
Team worker, punctual and of high integrity
Well groomed; neat and clean appearance
Good interpersonal and communication skills (oral and written)
Attentive to detail
Good supervisory skills
Sales BACKGROUND will be an added advantage
Note: - Kindly indicate your salary expectation and notice period on your CV. I
Method of Application
ndicate position applying for as the SUBJECT EMAIL. Please apply using [email protected]
Shortlisted candidates will be contacted next week
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