Office Manager

Recruiter / Employer: Msambweni Beach House
Contract: Permanent
Salary: Confidential
Status: Expired

You’re results driven and very good at getting things done. You know you will thrive in a role where you have to push and persist to get the end results and continually stay alert of your responsibilities.

You’ll be the person facilitating the growth of our company through your ability to proactively take control over ensuring responsibilities are carried out to result in a smooth running and productive company. You’ll see that things are done ahead of deadlines through your good planning and control over the day-day running of various activities.

Your responsibilities will range from handling all aspect of the office communications, accurate and up to date filing, administration and HR.

If you have achieved great results before and feel this is a role you will succeed in, please apply now.


  • Coordinate and organize office activities
  • Coordinate inbound and outbound office mail
  • Support HR in scheduling meetings, interviews and transport
  • Organizing meetings and managing databases
  • Organizing company events or conferences
  • Dealing with correspondence, complaints and queries
  • Preparing letters, presentations and reports
  • Supervising and monitoring the work of administrative staff
  • Liaising with staff, suppliers and clients
  • Implementing and maintaining procedures/office administrative systems.
  • Delegating tasks to junior employees
  • Organizing induction programmes for new employees
  • Ensuring that health and safety policies are up to date
  • Attending meetings with senior management
  • Assisting the organization's HR function by keeping personnel records up to date and arranging interviews.


  • Diploma in business administration, human resource, or a related field
  • Proven 2-5 working experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Knowledge of Office Administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)


  • Strong communication skills
  • Strong ability to multitask
  • Friendly and upbeat demeanor
  • Reliability and discretion: you will often learn of confidential matters
  • Adaptability
  • Communication, negotiation and relationship-building skills
  • Organizational skills
  • IT skills
  • Problem solving skills
  • Initiative
  • Leadership and the ability to ‘make things happen’
  • Budgeting skills
  • Attention to details.
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