Senior Human Resource And Administration Officer

Contract: Permanent
Salary: Confidential
Status: Expired

Position Summary / Purpose 

  • To develop and implement the Human Resource management policies in the Institute; manage staff recruitment, selection, induction and placement; staff deployment in conjunction with the technical departments; manage staff payroll, leave and performance appraisal system; manage staff probation, confirmation, promotion and exit process; manage staff disciplinary process and grievances; administer staff medical  scheme and welfare programmes; administer employment contracts, pensions and gratuities; and maintain the staff Establishment, employee records and human resource information systems Key 


  •  Interpreting and implementing human resource management policies, laws, regulations, procedures and systems; 
  • Analyzing the utilization of human resources in the Institute and advising on proper deployment; 
  •  Making proposals on human resource planning and succession management; 
  •  Analyzing staff performance and career progression and making appropriate recommendations; 
  •  Ensuring adherence to the human resources and administration statutory requirements; 
  •  Monitoring of Institute’s insurance covers; 
  •  Preparing and maintaining periodic operational reports through collecting and collating relevant information; 
  •  Participating in staff development activities through facilitating orientation and training programmes; 
  •  Taking part in performance management by Monitoring and maintaining tracking systems as well as improving the systems when necessary; 
  •  Participating in staff recruitment activities; 
  •  Enhance employee satisfaction at the workplace by ensuring their safety, welfare and wellness-related matters are handled appropriately; 
  •  Maintaining relevant employee records by regularly updating them when necessary; 
  •  Managing repairs and maintenance of KIPPRA’s facilities and equipment; and 
  •  Participating in the development and implementation of the Institute’s security strategy and policies
  • Qualifications For appointment to this grade, a candidate must have: - 
  •  Bachelor’s Degree in Human Resource Management, Administration, or equivalent qualification from a recognized Institution; 
  •  Master’s degree in Human Resource Management or any other equivalent qualification from a recognized institution;
  •  Diploma in any of the following disciplines: - Human Resource Management, Human Resource Development or Industrial Relations, or its equivalent qualification from a recognized institution;
  •  Supervisory skills course lasting not less than two (2) weeks from a recognized institution; 
  •  At least three (3) years’ experience in HR and administration; 
  •  Experience in using computerized HR applications; vii. Active full membership of IHRM; 
  •  Computer Skills; and
  •   Fulfill the requirements of Chapter six (6) of the Constitution 


  •  Excellent presentation, written and oral communication skills 
  •  Demonstrated ability to work effectively with stakeholders from various institutions 
  •  well- developed and practiced negotiating skills. 
  •  excellent problem-solving skills 
  •  team building skills 
  •  result oriented skills 
  •  ability to work under minimum supervision, innovativeness, 
  •  performance management, 
  •  working in a multi-cultural environment and managing diversity.
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