Principal Supply Chain Management Officer

Contract: Permanent
Salary: Confidential
Status: Expired

Job Description/Requirements

Job Title: Principal Supply Chain Management Officer – REF: KFCB/HR/1/2021
Terms of Service: Permanent and Pensionable
Grade: KFCB 4

Job Purpose: Provide support in the implementation of Supply Chain Management services to User Departments by facilitating the procurement processes in accordance with the Public Procurement & Asset Disposal Act and Regulations. The officer will be assisting the Manager, Supply Chain Management in providing procurement professional advice and to coordinate all procurement and asset Disposal activities.

a) Coordinating procurement and disposal activities;
b) Monitoring and evaluating performance of systems in supply chain to ensure they are working well and giving good output;
c) Managing the department’s performance management process in line with the functions, objectives and deliverables;
d) Monitoring supplier performance and prepare periodic supplier performance reports;
e) Improving measures to enhance partnership with suppliers to enhance working relationships
f) Implementing the Public Procurement and Assets Disposal Act, 2015 regulations and guidelines;
g) Interpreting other laws and statutes that relate to Supply Chain Management matters;
h) Ensuring compliance with all applicable procurement laws, circulars and regulations;
i) Preparing the consolidated annual procurement and disposal plans;
j) Preparing and continually update list of registered suppliers;
k) Coordinating market surveys and research for goods, works and services;
l) Supervising departmental officers working under him/her;
m) Preparing contract documents in liaison with user departments and consultation with legal department;
n) Preparing accurate, timely and relevant draft statutory and management reports for submission to the relevant authority;
o) Managing procurement-related risks; and
p) Deputizing the Manager, Supply Chain Management
q) Implementing the consolidated annual procurement and disposal plans;
r) Preparing tender documents for procurement of goods, works and services;
s) Ensuring correct specifications and proper requisition authorization for goods, works and services to be procured;
t) Drafting/reviewing of advertising notices for goods and services to ensure accurate goods are requested for and quality is delivered;
u) Coordinate pre-bid briefing/pre-proposal meetings, tender opening and tender evaluation;
v) Addressing clarifications by bidders, review addendums and amendments to tendr documents;
w) Drafting advisory/professional opinion on procurement matters to the CEO for approval by the Manager, Supply Chain Management;
x) Ensuring maintenance and archiving of documents and records of the procurement and disposal activities for the required period;
y) Preparing and maintain the Asset Register;
z) Coordinating Periodic stock taking to ensure stores are up to date and regular inventories are taken;
aa) Contracting implementation and monitoring as per the contract terms;
bb) Preparing contract variations and modification documents for goods, works and services;
cc) Secretary to Adhoc Evaluation Committees
dd) Preparing and monitoring payments to suppliers;
ee) Coordinating sensitization of staff and other stakeholders on procurement related issues;
ff) Executing procurement work processes efficiently as assigned;
gg) Ensuring users satisfaction on services rendered by the Supply Chain Management Department.

Specifications/Requirements for Appointment;
a) Bachelor’s Degree in any of the following disciplines: - Supply Chain Management, Economics, Commerce, Procurement and Supplies Management, Business Administration, Logistics or equivalent qualification from a recognised institution;
b) Master’s Degree in any of the following disciplines: Supply Chain Management, Economics, Commerce, Procurement and Supplies Management, Business Administration, Logistics or equivalent qualification from a recognised institution
c) Diploma in Supplies Management or equivalent from a recognised institution
d) Registration with Kenya Institute of Supplies Management or its equivalent; and
e) Valid Practicing License.
f) Proficiency in Computer Applications
g) A minimum of eight (8) years relevant work experience, three (3) years should be at
a level of Senior Officer
h) Certificate in Management Course lasting not less than four (4) weeks from a recognised institution
i) Demonstrated managerial, administrative and professional competence in work performance

Detailed Job Descriptions, areas of specialization and additional requirements are posted in our website .

Candidates who meet the requirements are required to send their applications quoting the job reference number accompanied by detailed curriculum vitae, copies of Academic and Professional certificates, National Identity Card to: [email protected]

Applications to be received by Close of Business 3rd August, 2021

Please note:
• Applicants should provide all the details requested for in the advertisement
• Only shortlisted and successful applicants will be contacted
• Canvassing in any form will lead to automatic disqualification
Shortlisted candidates shall be required to produce originals of their National Identity Card, academic and professional certificates and transcript during the interviews.

Successful candidates will be required to provide the following;
1. Clearance Certificate from EACC
2. Tax Compliance Certificate
3. CRB
5. Certificate of good conduct

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